How Managed Print Services Reduce Costs for SMBs
For any business, reducing operational costs can make a huge difference in profit margins. However, for small and medium-sized businesses (SMBs) in particular, these saved costs can make a monumental difference in the organization’s overall function. SMBs have less available funding than large corporations, and every cost counts even more significantly for these companies. Small businesses across many industries rely on printing for documents, signage, brochures, flyers, and much more, and without realizing it, these print jobs may end up costing more than they really need to.
How can SMBs lower printing costs without sacrificing high-quality output? The solution lies in managed print services, which entail the management of printing, scanning, and copying needs from a third-party provider. Learn how your business can benefit from the cost-saving perks of managed print services.
How Can SMBs Save Money with Managed Print Services?
Managed print services, or MPS, allow businesses to outsource the management of their print resources, effectively optimizing document flow. What makes MPS ideal for small and medium-sized businesses looking to reduce their printing costs? Dive into the reason behind these lowered costs and how this investment can save your business money in the long term.
Streamlined Supply Costs
Managed print services providers take time to assess your existing printer fleet and analyze the current usage of your printers and copiers. Once they understand the role printing plays in your business, they can optimize supply usage and ensure your business gets the necessary supplies for your print jobs without overspending. Plus, the longer a business works with an MPS, the more detailed reports the MPS can gather on print usage. With this information, businesses can make adjustments as necessary and manage supply costs more effectively. By automating your supply shipments, you can trust that your business will have the supplies you need, when you need them, without any costly last-minute orders
Focused IT Resources
If your business currently handles its own printing needs, that also means the IT department allocates a significant chunk of time to troubleshooting print operations. In fact, the International Data Corporation found that 23% of IT help desk requests are related to printers—a significant number that takes away from other IT efforts. Rather than assigning your IT team to allocate time and resources to your business’s printers and copiers, outsourcing print management can free up valuable time for your IT team, allowing them to tackle other tasks. This provides more time for these professionals to focus on projects that can advance your business more effectively.
Decreased Maintenance Needs
Without an assigned team to focus on printer issues, maintenance needs for your printer fleet may take longer to resolve and require more expensive repairs. Instead, relying on MPS means any issues can be detected earlier and tackled more efficiently with the help of printing professionals. Plus, MPS professionals have the extensive knowledge and expertise needed to troubleshoot these issues as quickly as possible, reducing downtime.
Monitored Analytics
One of the most significant advantages of working with a managed print services provider is the continuous monitoring of your print operations. Your MPS will gather useful information about your business’s print habits. A few examples of the tracked analytics include:
- Color output vs. black and white output
- Energy consumption
- Output of each printer in your fleet (and each department’s output)
- Waste generated by reprints and print issues
- Printer malfunctions (and costs)
With these valuable numbers, your business can have a better handle on the money and energy going towards your print operations, allowing you to address any unnecessary costs with informed solutions.
Reduced Waste
As previously mentioned, managed print services track waste generated by your printer fleet. This waste can come from reprints, abandoned print jobs, and other unnecessary usage of resources. MPS are able to tackle any trends they notice involving print waste, which empowers SMB to eliminate excessive waste generation and reduce print costs. One way MPS can do this is by implementing secure print release, which requires employee authentication to print the document.
Efficient Service
Without efficiency, printers can waste energy, resulting in increased energy costs. Managed print services can gather information about how much energy your printers are using and even determine if you can decrease the devices in your printer fleet. This not only provides financial benefits but also reduces an organization’s carbon footprint.
Improve Printing and Save Money with MPS
By choosing to rely on managed print services instead of handling management in-house, small and medium-sized businesses can streamline print operations, manage output, and implement informed improvements that decrease costs.
Searching for a trusted managed print services provider to help your small business? Count on GoodSuite, California’s reliable MPS provider. Our comprehensive solutions aim to streamline your operations, cut costs, and boost productivity, empowering your business to thrive with the print solutions you need.
For 25 years, we have delivered tailored solutions and support to businesses across industries. Whether you’re only looking for managed print solutions or if you also need other IT services, our team of experienced professionals can help your business thrive.
Request an assessment online or call us today to learn more about how our services can work for your SMB.
