Printing is an important aspect of many organizations’ workflows, including nonprofits. Although nonprofit organizations require reliable, high-quality printing to fulfill a wide range of needs, they also have tighter budgetary constraints and a lack of technical resources.
While it can be difficult for nonprofit teams to manage printing independently, working with managed print services can help these organizations fulfill their print needs and gain insightful management from a team of printing professionals.
This article will discuss how nonprofit organizations can benefit from managed print services and how this investment can provide comprehensive advantages to nonprofits.
1. Reduced Costs
Transitioning to managed print services can significantly reduce costs, which is a huge concern for nonprofits. Although hiring a company to manage print solutions requires an investment, this decision can ultimately help your organization save money in the long run. Nonprofit organizations generally operate from grants and donations, so adhering to a strict budget is crucial to their function. However, managed print services provide predictable monthly costs that make budgeting simple.
MPS providers work to comprehensively understand an organization’s print needs, providing flat-rate costs per page printed and removing the need to buy ink or pay for maintenance. Organizations only pay for print usage, while all ink, toner, and maintenance costs are included. Having regular and preventative maintenance also reduces costs and prevents print issues from escalating to more expensive problems.
2. Improved Efficiency
Managed print services can also help your team complete tasks more efficiently. Time is of the essence as nonprofit organizations work to disseminate everything from colorful pieces like brochures and event programs to important documents like checks and contracts. By working with managed print services instead of handling these tasks on your own, you can ensure these jobs are completed conveniently. Keep your organization running smoothly by opting for management of your print needs, rather than independently handling these tasks without any assistance or insights.
Additionally, MPS outsources your print management to a knowledgeable team, rather than using your internal resources. Whether your organization has a full IT department or one person to handle these demands, you can ensure working hours aren’t wasted on troubleshooting and maintaining your print devices. The time that was previously spent handling these tasks will now be available to address more pertinent organizational needs.
3. Enhanced Security
When you think about cybersecurity, you probably think about your organization’s computers and networks. Although these are important parts of your infrastructure, your print devices are another crucial component of your organization’s security structure. By neglecting this aspect of your security, you may unknowingly leave your nonprofit vulnerable to data breaches and cyberattacks, which can wreak devastating damage to your organization.
An MPS provider will set up your print infrastructure with security in mind, ensuring your printers have the necessary protective measures in place and keeping your software up to date. These steps can make your entire network more secure. Additionally, your provider can implement authentication requirements when printing, ensuring only authorized users can retrieve printed documents. Secure print release prevents documents with sensitive information from ending up in the wrong hands.
4. Scalability
Your nonprofit is constantly changing, and so are your print needs. While reducing or expanding your print infrastructure may be a major undertaking within your nonprofit organization, managed print services make adjusting simple. This scalability allows your team to handle these changes with ease. As your needs change over time, you can talk with your print service provider and find the best options to suit your new needs. This also ensures you aren’t overpaying for extra resources you don’t need, as you can change your tailored plan any time.
4. Expert Support
Working with a managed print services provider means having access to expert support every day. The professionals on your print team understand the ins and outs of printing, so your team can rest assured that any questions or concerns are handled expertly.
These technicians can also monitor, assess, and analyze your print usage over time, ensuring you get the best print products, supplies, and services for your nonprofit organization without overspending. If your organization has regulatory compliance needs, managed print services make meeting these requirements easier than ever.
Choose Managed Print Services for Your Nonprofit
Whether your nonprofit organization regularly prints full-color marketing materials or only uses printing for monochrome text documents, managed print services can deliver solutions tailored to your specific needs. These solutions empower nonprofits of all sizes to eliminate the stress of handling printing independently, instead relying on expert assistance to save time and enhance productivity.
Seeking a trusted provider of managed print services to assist your nonprofit? Trust GoodSuite, Woodland Hills’ leading managed print services provider with over 25 years of experience and excellence.
Our team of IT and print experts will work with your nonprofit to deliver customized solutions that are fully adapted to your specific circumstances. We have a proven reputation for providing high-quality solutions across Los Angeles and Southern California, including managed IT and cybersecurity in addition to our print services. Request a free assessment online or call us today to speak with a representative.
